Hiring procedure in public schools - Printable Version

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Hiring procedure in public schools - admin - 05-26-2011 08:16 PM

The entry-level teacher in the public schools will have a level of Teacher I. Basic salary of Teacher I in the public school is supposed to be SG 11, Step 1, which would translate to P18,549 per month. See (updated URL 2/13/14)

The hiring procedure in public schools is mandated in DepEd Order No. 4, s. 2007, as updated in DepEd Order No. 20, s. 2009 and last updated in DepEd Order No. 12, s. 2012. (see attached)

We have a list of DepEd websites; try to check if your division has a website and try to locate a localized copy of the guidelines. Look also below (next post), we try to update the links.


The Department of Education’s (DepED) Basic Education Sector Reform Agenda
(BESRA) is expected to create critical changes necessary to further accelerate, broaden,
deepen and sustain improvements in the country’s educational system. The desire for
improved school perfomance propels a unified system that requires highly qualified

ln order to institutíonalize the objective of BESRA, particularly the reforms in Teacher
Education and Development Program (T EDP) and School­Based Management (SBM), these
revisions to the hiring guidelines for Teacher l positions in the public elementary and
secondary schools under DepED Order No. 20, s. 2009 (Further Revisions to the Hiring
Guidelines for Teacher I Positions) shall be implemented by Schools Divisions consistent
with the pertinent provisions of existing laws, rules and regulations effective School Year

These guidelines which shall apply to the ñlling up of newly created or natural
vacancies for Teacher l positions in public elementary and secondary schools shall cover the
following areas/aspects:

Recruitment- Announcement of Vacancies and Receipt of Applications
Verification and Validation of Documents Submitted

Evaluation and Selection of Applicants

Appointment of Qualified Applicants

Monitoring of Division Office Compliance by the Regional Office


2.1 Applicant refers to a person who holds a valid certificate of
registration/professional license as a teacher from the Professional Regulation
Commission (PRC) seeking to be appointed to a Teacher I Position.

2.2 Bona fide resident refers to a qualified applicant who is resident of a particular
barangay, municipality, city or province for at least six (6) months as evidenced
by the Personal Data Sheet (CSC Form 212, Revised 2005) and voter’s ID.

2.3 Catchment areas refer to adjacent barangay, municipality, city or province
where there is no school but are being served by elementary or secondary
schools located in a particular barangay, municipality, city or province.

2.4 Locality refers to a barangay, municipality, city or province.

2.5 Qualified applicant refers to a person with a valid professional teachers license
who meets the evaluation and selection criteria applied by the Schools Division
Superintendent (SDS) in accordance with these guidelines.

2.6 Registry of Qualified Applicants (RQA) refers to the official list of those who
obtained an score of fifty (50) points or above during evaluation and
selection processes.


3.1 The guidelines on deployment contained in DepED Order 21, s. 2005 shall be

strictly observed.

3.2 Public school teachers requesting for transfer to another assignment are not
considered new applicants and should not therefore be subjected to these hiring

3.3 As provided in Sec 26 (b) Paragraph 2 of RA 9293, teachers who have not
practiced their profession for the past tive (5) years shall be required to take at
least twelve (12) units of education courses, consisting of at least six (6) units of
pedagogy and six (6) units of context courses.


4.1 An applicant shall submit to the head of the elementary or secondary school a

written application supported by the following documents:

~ CSC Form 212 (Revised 2005) in two copies with the latest 2” ID picture

Certified photocopy of PRC Certificate of Registration/License
Certified photocopy of ratings obtained in the Licensure Examination for
Teachers/Professional Board Examination for Teachers

~ Certified copies of transcript of records for baccalaureate course

Copies of service record, performance rating and school clearance for those

with teaching experience
Certificates of specialized training, if any
~ Certified copy of the Voters ID
o NBI Clearance
Omnibus certification of authenticity and veracity of ail documents


lf any of these documents are not submitted, the School Selection Committee
may refuse acceptance of the application.

The committee shall issue a certification to the applicant that it has reœived the
application specifying the documents that have been submitted in support of the

4.2 The School Selection Committee shall verify all documents as to completeness

and authenticity.

4.3 The applicant assumes full responsibility and accountability on the validity and
authenticity of the documents submitted. Any violation will automatically disqualify
the applicant from the selection process.

4.4 The School Selection Committees shall submit to the concemed Division Sub-

Committee the list of applicants together with the required documents.


5.1 The Sohools Division Superintendent (SDS) shall organize the following


5.1.1 School Selection Committee
5.1.2 Division Sub­Committee
5.1.3 Division Selection Committee

5.2 The Committees shall have the following compositions and functions:

5.2.1 School Selection Committee


The Committee at the elementary level shall be chaired by the
School Head with four (4) Master Teachers/best perfonning
teachers as members.

In the case of primary, incomplete elementary and multigrade
(MG) schools, the Committee shall be chaired by the cluster
school head with four (4) best perfonning teachers from the cluster
schools as members.

The Committee at the secondary level shall be chaired by the
School Head with the Department Head concemed and three (3)
teachers from the different leaming areas as members.

For small secondary schools that do not have department heads,
the School Head shall be the Committee Chair with four subject
leaders from different leaming areas as members.


Receives applications.

Ven't”|es documents as to completeness, veracity, accuracy and

Submits the list of applicants with the corresponding documents to
the Division Sub-Committee for elementary or secondary level.

Submits to the Schools Division Superintendent (SDS)
recommendation for appointment of qualified applicants in the
Division Registry of Qualified Applicants (RQA).

5.2.2 Division Sub-Committee Composition

The Division Sub­Committee for elementary level shall be chaired
by the Schools District Supervisor/Coordinating Principal of the
district with four (4) School Heads as members.


The Division Sub-Committee for secondary level shall be chaired
by a School Head with four (4) other School Heads as members.


Receives from the School Selection Committee the list of
applicants with the corresponding documents.

b. Reviews the documents submitted by the School Selection
Committee as to completeness, accuracy, authenticity, and

c. Evaluates applicants based on Education, Teaching Experience,
LET/PBET Rating, Experiential Leaming Course and Specialized
Training and Skills.

d. Conducts interviews.

e. Observes and rates demonstration teaching of applicants.

f. Administers the English Proficiency Test;

g. Consolidates individual ratings and submits the initial rank list of

qualified applicants to the Division Selection Committee.

5.2.3 Division Selection Committee Composition

For Elementagy Schools

Chain Assistant Schools Division Superintendent (ASDS)

Two (2) Education Program Supervisors
Division Chapter President of the Philippine Elementary

Schools Principals Association (PESPA)

Division Level President of the Teachers’ Association


For Secondagy Schools

Chain Assistant Schools Division Superintendent (ASDS)

Two (2) Education Program Supervisors
Division Chapter President of the National Association

of Secondary School Heads Incorporated (NAPSSHI)

Division Level President of the Teachers’ Association


a. ln schools divisions where there is no ASDS, the Superintendent
shall designate another Education Program Supervisor as the
Chair of the Division Selection Committee.

b. The official in­charge of personnel actions shall provide secretariat

services and maintain records of proceedings or deliberations. Functions

a. Receives from the Division Sub-Committee the initial rank lists of

qualified applicants with corresponding documents.

b. Reviews and consolidates the results of the individual ratings of
applicants, one for elementary level and another for secondary

level, by subject area, showing the scores they obtained in the
criteria for evaluation.

c. Prepares separate Registry of Qualified Applicants (RQA) for

elementary and secondary levels as follows:

Registry A - 70 points and above
Registry B 60 to 69 points
Registry C - 55 to 59 points
Registry D 50 to54 points

d. Submits the complete resuits of the evaluation of applicants (items
b and c), including pertinent records of deliberations, to the SDS

for approval.

Applicants shall be evaluated using the following criteria:

a. Education 25
b. Teaching Experience 10
c. LET/ PBET Rating 10
d. Experiential Leaming Course 5
e. Specialized Training Skills 5
f. Interview 10
g. Demonstration Teaching 20
h. Communication Skills 15


5.3.1 EDUCATION 25 points

Rating on education shall be based on the following equivalents:

General Equivalent General Equivalent
Weighted Points Weighted Points
Average Average

(G WA) (G WA)

1.0 25.00 2.0 17.50
1.1 24.25 2.1 16.75
1.2 23.50 2.2 16.00
1.3 22.75 2.3 15.25
1.4 22.00 2.4 14.50
1.5 21.25 2.5 13.75
1.6 20.50 2.6 12.25
1.7 19.75 2.7 11.50
1.8 19.00 2.8 10.75
1.9 18.25 2.9-3.0 10.00

When the percentage rating is used, the following table of equivalents
shall be used:

Percentage GWA Percentage GWA

Rating Rating
99.00 - 100 1.0 86.50 - 87.50 2.0
97.75 98.75 1.1 85.25 86.25 2.1

96.50 97.50 1.2
95.25 - 96.25 1.3
94.00 - 95.00 1.4
92.75 - 93.75 1.5
91.50 - 92.50 1.6
90.25 - 91.25 1.7

89.00 - 90.00 1.8
87.75 88.75 1.9

with non­education degrees shall be rated using their
GWAs in their baccalaureate degrees and the 18 professional units in

Where the school issues a certitication of GWA with corresponding
Percentage Rating that does not conform to the above table, the committee

shall refer to the grading system of the school.

For schools with “unique” grading systems, a corresponding
transmutation table must be constmcted.


Teaching experience in pre-school, SPED, elementary and secondary
in public and private schools shail be given one (1) point for every school year

but not to exceed 10 points.


For every month of servioe, 0.1 point shall be given.

Example: 8 months 0.8 point

11 months 1.1 points

Only teaching experience in private schools that are DepEd-

recognized or have DepEd permit to operate shall be considered.

5.3.3 LETIPBET RATING 10 paints

Rating of app|icant’s performance in the LET/PBET shall be as follows:



Scale % Point Adjectival Indicators

System Equivalent
5 95- 1.00 Excellent Presents clear description of
100 experiences that are

4 90-94 1.25­1.50 Protîcient Presents some examples of
experiences, some
explanations of strengths and
weaknesses and includes
some achievements.

3 85-89 1.75­2.00 Satisfactory Contains some examples of

Ieaming experiences with few
explanations of personal
strengths and weaknesses and
statement of what has been
2 80-84 2.25­2.50 Developing There is little evidence of

reñections and insights
leamed; very few details of
experiences. Judgment of
personal performances is very
limited, with little or no
attention paid to strengths and
weaknesses of work.
1 75.79 2.75-3.00 Needs There is no of evidence of

Where the applicant does not have a Field Study, the ELC shall be based on
the Practice Teaching Rating. Practice Teaching

Scale % Point Adjectival Indicators

System Equivalent
5 95-100 1.00 Outstanding o Presents a variety of work
done individually or in
Uses many resources.
Shows good organization
and a clear focus.
Displays evidences of
assessment such as
revisions, a letter on why
one chose a certain entry,
4 90-94 1.25-1.50 Very o Presents a variety of work
Satisfactory done individually or in

3 85-89 1.75-2.00 Satisfactory » Presents fewer work and

o Reflects some enthusiasm,
creativity, self-assessment,
extensive investigations
and analysis of information.
2 80-84 2.25-2.50 Fair ~ Contains problems in

creativity and analysis of
1 75.79 2.75­3.00 Needs » Consists mainly of ditto
Improvement sheets or pages copied


Any of the specialized training for skills development such as joumalism,
sports, music, theatre arts, information and Communication Technology (ICT) and
other similar or allied skills shall be given a maximum of 5 points.

ln the assignment of points, the following should be met:

o at least five (5) days’ training;
~ duly supported with documents;
o the skill shall be validated thm demonstration

Points may also be given to skills acquired from experience to be validated
thru demonstration.

5.3.6 INTERVIEW 10 pòints

The Division Sub-Committee shall interview the applicants based on
the following attributes:

Personality (5 pts), each indicator to be given one ( 1) point

Voice and Speech

Potential (5 pts), each indicator to be given one ( 1) point

Ability to present ideas
Emotional Stability

Stress toleranœ


Applicants shall be given points on aspects such as: lesson plan,
presentation of the lesson, classroom management and evaluation of
pupil/student perfonnance strictly following the applicable National
Competency- Based Teacher Standards (NCBTS) strands and indicators.


An English Proficiency Test with a maximum score of 100% shall be
administered to applicants. The competencies and contents of the test are
indicated below. However, as to the procedure and the test items to be
administered to the applicant, these are left to the discretion of the Division
Selection Committee.

a. Listening (25%)
b. Speaking (25%)
c. Reading (25%)
d. Writing (25%)

The percentage score obtained by an applicant shall be multiplied by the
weight of 15 points, as follows:

Percentage Score = 98% or 0.98
Weighted Points = 15
Rating = 0.98 x15 = 14.7 points

Constituting and Utilizing the Registry of Qualified Applicants (RQA)

The cut-off score for inclusion in the RQA is frfty (50) points.

The RQA is the list of qualified applicants for appointment which shall include
their names, permanent addresses and final evaluation ratings. It shall be used in
new items and natural vacancies for Teacher I positions.

The RQA for the elementary level shall be prepared by schools district while the
RQA for the secondary level shall be prepared by school and by subject area.

In the event that an applicant is not appointed to any teaching position during the
school year, he/she shall be automatically included in the succeeding years
updating of the RQA. He/she may opt to submit new documents to be included in
the evaluation with new applicants; otherwise he/she shall retain his/her previous

Subject area specialization and not the residence of the qualified applicants shall
be the primary consideration in the filling up of vacancy in Gr. for elementary
as well as the secondary school level.


Functions of the Schools Division Superintendent (SDS)

RE: Hiring procedure in public schools - admin - 05-26-2011 09:02 PM


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RE: Hiring procedure in public schools - tourmaline - 01-21-2012 06:44 PM

hi! i just wanna ask kung required po ba ang practice teaching in ranking? i just got 18 units in education. puede po bang mag apply for ranking eventhough that i don't have practice teaching and experience in teaching?

RE: Hiring procedure in public schools - admin - 01-22-2012 07:14 AM

@tourmaline: Practice teaching is a component in your teacher education, so if you've graduated it is assumed that you are done with it.

The experience would count though.

RE: Hiring procedure in public schools - tourmaline - 01-22-2012 02:36 PM

thanks admin for your advice. it really help me. one more thing,last year of april i took LET exam and prc gave TLE as my major because i graduated as BS Computer Science and i passed the LET.Binasa ko lang po ang TLE sa book na binili ko so wala po talaga akong enough knowledge sa TLE. kung kukuha po ba ako ng commercial cooking II sa tesda at dressmaking may points po ba ito sa ranking and magagami ko po ba ito sa pagtuturo

RE: Hiring procedure in public schools - admin - 01-28-2012 12:17 AM

@tour: You can put that in your resume. It shouldn't hurt you, if you have the time and the will to finish the course.

RE: Hiring procedure in public schools - natty_023 - 02-06-2012 11:03 AM

Possible po ba if mag apply ako sa public school in makati if taga pasay ako?

RE: Hiring procedure in public schools - admin - 02-07-2012 01:05 AM

@natty: The Localization Law will work against you. Better get some voting residency or at least legal residency in Makati.

RE: Hiring procedure in public schools - MAESTROGALAERO - 02-12-2012 12:30 AM

im applying in public school. im TLE major

RE: Hiring procedure in public schools - emman1286 - 02-25-2012 10:27 AM

Anu po pwedeng gawin nag stop ng License ID printing ang PRC this feb kahit pa December sila nag schedule ng registration. Paano makakapagparank sa public school kung hindi sila makakapag release ng license ID gang march.